Executive Assistant

Gillette, WY

Full Time

Experienced

Job description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our senior leadership team. The ideal candidate will be a self-starter with excellent communication skills, capable of managing multiple priorities in a fast-paced environment.

Job Summary

The Executive Assistant will play a crucial role in ensuring the smooth operation of daily administrative functions for our executives. This position requires a high degree of professionalism, discretion, and the ability to anticipate needs and proactively address them.

Responsibilities

Manage complex calendars, including scheduling meetings, appointments, and travel arrangements (domestic and international).
Coordinate and prepare for meetings, including drafting agendas, compiling presentations, taking minutes, and following up on action items.
Handle confidential information with the utmost discretion and integrity.
Prepare and edit correspondence, reports, presentations, and other documents.
Act as a primary point of contact for internal and external stakeholders, screening and directing calls and inquiries as appropriate.
Process expense reports and manage invoices.
Organize and maintain physical and electronic filing systems.
Assist with special projects and events as needed.
Anticipate executive needs and proactively bring together appropriate people and resources to support the executive in addressing issues.

Qualifications

Proven experience as an Executive Assistant or in a similar administrative role, supporting senior-level executives.
Exceptional organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
Strong verbal and written communication skills.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other relevant software.
High level of professionalism, integrity, and discretion.
Ability to work independently with minimal supervision and as part of a team.
Problem-solving aptitude with a proactive and resourceful approach.
Bachelor's degree preferred, or equivalent practical experience.

Benefits

Competitive salary
Comprehensive health, dental, and vision insurance
Paid time off and holidays
Retirement savings plan
Professional development opportunities
Positive and collaborative work environment

Apply for this position

Required*

Apply with Indeed

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Can you describe your experience managing complex calendars and scheduling for senior executives? How do you prioritize conflicting appointments?*

How do you ensure confidentiality when handling sensitive information? Can you provide an example of a time you exercised discretion in a previous role?*

How do you manage multiple priorities and deadlines in a fast-paced environment? What strategies do you use to stay organized?*

Can you share an experience where you had to resolve a challenging administrative issue independently? What was the outcome?*

Why are you interested in this Executive Assistant role, and what do you believe makes you a strong candidate?*

Human Check*

Submit Application

Hoskbrew LLC

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Executive Assistant

Job description

Apply for this position